Council on Disability - Privacy Policy

This privacy policy applies only to our website and explains how we respect your privacy when we deal with personal information collected by our organisation. If you have linked to our site from another website, please check their privacy policy.

 

Introduction

 

Council on disability is an independent, volunteer led charity, registered with the Office of the Scottish Charity Regulator. OSCR Registration number: SCO 14879. Our registered office is at:   

The Norman MacEwan Centre,Cameronian Street, Upper Craigs

Stirling FK8 2DX

 

Personal data processing is governed by General Data Protection Regulation (GDPR). Council on Disability takes its obligations seriously in complying with GDPR rules and are committed to protecting your privacy and the confidentiality of your personal information, as explained below.

 

We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate.

Our policy complies with the Data Protection Act 2018 (Act) accordingly incorporating the EU General Data Protection Regulation (GDPR).

 

This Privacy Policy applies to information we, Council on Disability, collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.

If you have any comments or questions about this notice, feel free to contact us at advisor@councilondisability.org or write to the above address.

If you are not happy with our privacy policy or if you have any complaint then you should tell us by contacting us at:  advisor@councilondisability.org.  You can also call us on:  01786 462178   or write to us at: 

 

The Norman MacEwan Centre, Cameronian Street, Stirling  FK8 2DX

1. Personal data that we process

The following explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

 

Enquiring about our organisation and its work .............. Name, email, message

Legitimate interests  - it is necessary for us to read and store your message so that we can respond in the way that you would expect.

 

Website functionality ...........................................................Website activity collected through cookies

Legitimate interests -  it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect.

 

2. How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. For example, we may use your personal information to reply to enquiries you send to us.

 

3. When we share your data

We will only pass your data to third parties in the following circumstances:

• you have provided your explicit consent for us to pass data to a named third party;

• we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or

• we are required by law to share your data.

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.

4. How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.

 

5. Rights you have over your data

You have a range of rights over your data, which include the following:

• Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this.

• You have the right to ask for rectification and/or deletion of your information.

• You have the right of access to your information.

• You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

 

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

 

6. Cookies & usage tracking

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences and counting the number of people looking at a website.

Where cookies are used to collect personal data, we list these purposes in section 1 above, along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Wix Analytics for this purpose.  Wix Analytics generates statistical and other information about website usage by means of cookies, which are stored on users' computers. The information collected by Wix Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Wix and used by us to create reports about website usage.   Wix privacy policy is available at https://www.wix.com/about/privacy

 

When you first visit our site only necessary cookies are loaded. Our cookie banner gives you the option to decline all cookies,  accept cookies or only accept certain kinds of cookies or by using the "cookie settings" button. You cannot opt out of necessary cookies which are needed to maintain functionality.

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**Cookies in Use on this site

XSRF-TOKEN      - Essential session cookie. Used for security

hs                         - Essential session cookie. Used for security

bSession             - Essential cookie - 30 minutes. Used for system effectiveness

SSR-caching       - Essential cookie - One minute. Indicates system from which site was rendered

sv Session          - Essential cookie - 2 years. Used in connection with user login

consent-policy - Essential cookie - 12months. Used for cookie banner perameters

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7. Use of the Site By Children

For children and young people under 18 years old  -  If you are aged under 18, you may use our website only with consent from a parent or guardian. This is required before giving any information about yourself to this website.

 

8. Where your data is stored

Our website is hosted by Wix.com.  Your data is stored within their databases on a secure server, behind a firewall. This can be accessed by us using a password protected account log in.

 

9. Encryption of data sent between us

We use Secure Sockets Layer (SSL) certificates to verify our identity to your browser and to encrypt any data you give us.

Whenever information is transferred between us, you can check that it is done so using SSL by looking for a closed padlock symbol or other trust mark in your browser’s URL bar or toolbar.

 

10. Modifications

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we'll notify people whose personal data we hold and is affected.

 

Council on Disability

Stirling